Personal Assistant

At ING Hubs Spain we are looking for Personal Assistant

Your role and work environment

We are looking for a talented and enthusiastic Personal Assistant to join our Team, .You’llwork closely with the Management Team of the new Hubs Spain organization providing administrative support, helping them to make the best use of their time by dealing with secretarial and administrative tasks. You will be part of a global organization of Hubs with international content in your daily work.

You will be reporting directly to the Head of Hubs Spain.

Your key responsibilities:

• Act as a first point of contact.

• Proactively manage and maintain the agenda of the management team members by scheduling meetings and conference calls, arranging appointments.

• Organize and coordinate meetings and events to ensure all required materials and catering requirements are provided.

• Coordinate travel arrangements.

• Provide administrative support.

• Expenses and credit card reconciliation.

• Miscellaneous support tasks.

• Ad-hoc support for major projects as and when necessary.

• Liaise with other PAs at international level to ensure commitments are met.

What are we looking for?

Want to know if this job is made for you? These are some of the qualities that we value the most for this role. And if the shoe fits… don’t hesitate to apply! 

A leader of our Orange Code culture displaying the following behaviours: 

• Willing to take the initiatives and give reminders.

• Proactive, efficient, and able to always maintain a high degree of confidentiality.

• Attention to detail.

• Collaborative and good at building relationships.

Proven track record and technical skills: 

• Bachelor´s Degree

• 5+years of professional experience, international environment experience is a plus

• Excellent written and verbal communication skills

• Time management and organizational skills

• Ability to stay calm under pressure, multitask and adapt to change

• Strong Microsoft Office skills

• Proficient English (both spoken and written)

• Ability to work on an international environment

• Tact and discretion